Infolitz

Why a Leading Community Needed More Than a Web Portal

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Legacy portal ≠ mobile era
The community’s browser-only event site delivered little more than a static calendar. With fewer than 20 % of members ever visiting on a phone, this global leadership network was missing a huge engagement opportunity among executives who live on mobile.

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Member frustrations

No native features – attendees couldn’t save sessions to a personal schedule, set push-notification reminders, or access content offline.
Zero real-time interaction – during keynote talks and workshops, members wanted live polls and lightning quizzes, not another PDF agenda.
Fragmented experience – switching between email threads, chat groups, and the portal just to stay updated felt clunky and unprofessional for a world-class organisation.

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Admin pain points

Last-minute changes were a nightmare. Editing speaker times or room numbers meant republishing the entire webpage and hoping members refreshed in time.
Manual winner tracking for on-site activities (fastest quiz answers, door prizes) consumed staff hours and still produced errors.
Poor feedback loops – collecting post-event surveys by e-mail resulted in low response rates and delayed insights, leaving planners in the dark about what to improve.

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Business impact

Event notifications reached only 18 % open rate via e-mail compared with industry-standard 50 %+ for mobile push alerts.
Drop-off in live engagement translated to fewer sponsorship opportunities and reduced perceived value for membership dues.

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Bottom line:
To keep a 30 000-strong leadership community inspired and connected, the organisation needed a fully native, real-time event app that could adapt to on-the-ground changes in seconds—and delight members with interactive experiences only mobile can deliver.

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A Robust, Real-Time Event Platform Built with Flutter + Firebase

Single code-base, dual workspaces
We engineered one Flutter application that dynamically loads either an Admin or Member workspace after login. Role-based routing keeps maintenance low while giving each persona the tools they need.
Keyword focus: cross-platform event app, Flutter single code-base.

Member-side experience

Personalized event calendar – pulls events from Firestore, lets members filter by chapter or interest group, and syncs offline so the schedule works even in low-connectivity venues.
One-tap RSVP & reminders – reserves a seat, fires a push reminder through FCM, and drops an .ics entry straight into the user’s device calendar, boosting attendance and reducing no-shows.
Live quiz cards – a push notification deep-links into a full-screen quiz that auto-submits when the timer expires, keeping audiences engaged between sessions.
Real-time leaderboard – Cloud Functions timestamp each answer and stream rankings back via Firestore listeners in milliseconds, turning learning into friendly competition.

Admin-side power tools

Event-management dashboard – create, duplicate, or bulk-edit events with drag-and-drop agenda blocks, and speaker bios.
Quiz builder – compose multiple-choice questions, set timers, choose the correct answer, and preview the flow before going live.
Instant push notifications – Firebase Cloud Messaging delivers alerts in under one second.
Role & permission management – Firebase Auth custom claims (SSO via SAML) let HQ grant or revoke access instantly without code changes.

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Features and Value add

Under-the-hood highlights (Flutter + Firebase)

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Single Flutter code-base with role-based routing, so maintenance stays lean while Admins and Members each get a workspace tailored to their needs.
Firestore + Cloud Functions deliver real-time data streams and sub-200 ms quiz scoring at global scale.
Remote Config feature flags toggle modules such as Live Quiz or Feedback without shipping a new app build.
CI/CD pipeline (GitHub Actions → Firebase App Distribution → App Store / Play Store) enables one-click, phased roll-outs and instant hot-fixes.

Measurable outcomes

78 % adoption among active members within three months of launch.

62 % push-notification open rate—3.4 × higher than the old email blasts.

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